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财务、法务与物业

Unit Facility Management Administrator

申请
  • Gurgaon, Haryana, India
  • 财产和设施管理
  • 全职

职位描述

  • 职位 ID: 293610

  • 发布日期: 04/06/2025

    • Who you are

    As a person you are passionate about people, business, IKEA’s purpose and continuously driving better performance. You are energized by increasing customer value, driving business growth and contributing to overall success and results through people as well as motivated by leading and developing people.
    For this role we believe you have
    • Excellent ability to communicate confidently and clearly in the local language and preferably English proficiency
    • Minimum 3 years proven experience of working as a management assistant/administrator
    • Experience of multi-tasking situations with tight deadlines
    • Ability to deal with sensitive and confidential matters
    • Preferably experience of multinational companies or in a multi-unit facilities management organization, preferably in a high-volume retail sector.
    • Excellent ability to organise and steer projects and work with people.
    • Analytical skills
    • Preferably, working knowledge of CAFM (computer aided facility management) systems.
    • General knowledge of the services included in the agreed FM service scope in Ingka and good understanding of the FM delivery model, as well as the position of FM within the Ingka business
    • Good understanding of the main FM business processes (e.g. work order management for urgent, planned and reactive maintenance, contract and supplier management) on unit level
    • Comprehensive knowledge of valid rules and routines connected to assigned work tasks, as well as an understanding of the role in the chain
    • Good Knowledge of MS Office applications
    • Broad knowledge of IKEAs corporate identity, core values and vision of creating a better everyday life for the many people, to ensure right representation
    • Good knowledge of the operation and minor maintenance of various office and communications systems

    Your responsibilities

    Support a specific unit(s) within Real Estate towards optimal business performance through organising, co-ordinating and supervising the functional processes in relation to management tasks such as business processes, preparation of reports, documents and functional meetings.

    • Provide and contribute with administrative support within the FM scope to the Real Estate unit(s) to increase optimal performance of the business and ultimately a better customer experience
    • Ensure simple and effective ways of working when organising, co-ordinating and supervising the FM related business processes in a unit
    • Responsible for administration and archiving of permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
    • Contribute with ideas and insights to the administration of FM projects and secure relevant documentation (e.g. as-built documentation) is in place
    • Ensure clear and fast communication towards internal customers and external suppliers by coordinating general enquiries related to FM activities in the unit(s)
    • Maintain internal communication channels to ensure co-workers are updated on relevant activities and documents
    • Administrate office support activities for Unit FM team including labour safety, timekeeping, working schedules

    Together as a team

    As engaged, open minded and curious experts in all parts of the real estate business we take responsibility for the real estate business at Ingka Group as a trustworthy, appreciated and wanted business partner. We secure new and maintain existing physical locations in order to meet the needs of the many people. We provide strategic insight based on our knowledge and understanding of the real estate portfolio in Ingka. We take the lead in delivering safe, compliant, sustainable and innovative property solutions–with Democratic design and life cycle cost on top of our mind. We actively maintain.

    WE ARE AN EQUAL OPPORTUNITY EMPLOYER:
    At IKEA we value diverse backgrounds, perspectives, and skills. We are committed to providing coworkers with a work environment free of discrimination and harassment. We encourage individualism and invite you to come join our team and be yourself with us! We are an Equal Employment Opportunity employer and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristic protected by law. All employment decisions are based on qualifications, merit and business need








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