MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/
Job description
KEY RESPONSIBILITIES
To assist HOD with the FM budget and expenses (OPEX & CAPEX)
Responsible for administrative works, document systemization and upkeep.
To attend POI meeting and discussion with the respective department when it deems necessary.
Maintain / update reports, files and records.
To assist the FM team as and when it deems necessary.
To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
To assist in preparing monthly / weekly / yearly report.
To initiate, track and follow up on insurance claims.
To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department.
To manage the FM storeroom and stocks when needed.
Arranging meetings, preparing agendas, and taking minutes.
Maintain and order office supplies.
Receive invoices and review for accuracy.
To carry out any other duties instructed by the management from time to time.
Qualification
At least SPM/STPM OR Diploma Holder
Relevant training or courses that related to administrative course, i.e. office management, etc
Possess at least 1 or 2years’ experience in administrative work.
More Information
Motivation:
Passionate about growing business and people together
Enjoy meeting customers and helping customers by providing effective solutions
Strong sense of achievement in change management
A desire for continuous improvement
A desire for keeping everything organised and structured
Knowledge:
Written communication
Verbal communication
Organization
Time management
Attention to detail
Microsoft Outlook, Word, Excel and PowerPoint
Calendar management
Typing correspondence
Managing account for metering system
Producing reports
Capabilities:
Communication Proficiency
Analytical & Problem Solving
Pleasant Personality
Interaction & Interpersonal Skills
Ability to remain calm under pressure
Negotiation and manage people expectation
Accurate data and getting the finer detail right
Demonstrate fast, efficient and accurate typing skills
Able to format documents appropriately and accurately, and adjust the content according to the task
